Online Records Help - Searching Official Public Records

The Official Public Records database contains records from July, 1985 to the present.  It is updated as soon as our office database is updated.  So you are searching exactly what you would be searching if you were in our office.

 

 

 

File # Field

 

• This is the file number of the document.  In 2004, this office stopped using volumes and pages to identify documents.
• If you see several results, but they all have the same file number, those are multiple references to the same document.
• If you have a file number you may enter it into this field and click "Submit".

 

 

 

 

Grantor & Grantee Fields

 

• Names are in this format:  LASTNAME, FIRSTNAME.  There is a comma and a space between the last and first names.
• Do not search for both grantor and grantee at the same time.  Enter a name in only one of the fields.
• Always put an asterisk * after your search terms.  Failure to do this could make your search results incomplete.
• You can enter as much or as little information into the fields.  The more specific the information you enter, the fewer results you will get.  If you are getting no results, you may need to widen your search (leave out the middle name, use a partial name, etc.).

 

Examples:

 

Searching for the name John Doe, enter DOE, JOHN* into the grantor or grantee field.

 

Not sure how to spell a name?  Search for a partial name.  DOE, J* will give you every document with a last name of Doe and a first name that begins with J.

 

If you're not finding the document you're looking for, widen your search.  If you are searching for John Edward Doe, don't enter DOE, JOHN EDWARD*.  His middle name may not be on the document.  Instead, search for DOE, JOHN*.

 

 

 

 

File Date Field

 

• Searches can be narrowed by date.
• You cannot search a date range.
• The date format is YYYYMMDD (YearMonthDay).

 

Examples:

 

To see every document filed on March 19, 2009, enter 20090319 into the date field and click "Submit".

 

You can use the asterisk to search an entire month or year.  To search for documents filed in the month of March 2009, enter 200903* into the date field.  To search for documents filed in the year 2009, enter 2009* into the date field.

 

 

 

 

Doc Type Field

 

It is not recommended that you put anything in the "Doc Type" field.  Documents aren't always titled the same thing.  So if you're searching for a Deed of Trust and enter DEED OF TRUST* in the Doc Type field, it will only return results that are specifically titled "Deed of Trust".  If a document is titled something else, but is also a Deed of Trust, you may miss it because it wasn't specifically titled "Deed of Trust".  Use this field at your own risk!